Expense claims that go from submission to payslip
— without a single spreadsheet.
Automate your entire reimbursement workflow. From receipt capture to GL-mapped journal entries, OfficeBlink keeps your finances clean and your employees happy.
Business Trip - Q1
Alex Rivera
$1,240.00
Travel
14 Mar 2026
Meals
14 Mar 2026
Office Supplies
14 Mar 2026
Expense categories with limits, GL codes, and receipt rules built in.
Stop auditing every line item manually. Define your company's spending policy within the system and let OfficeBlink enforce the rules at the point of entry.
- Per-company expense category configuration
- Per-category maximum amount (per item or per claim)
- Receipt required flag enforced at submission
- GL account code mapped to each category
- Billability flag for client cost tracking
- Project cost code tagging per line item
Expense Categories
International Travel
GL Code: 6010-TRV
Client Entertainment
GL Code: 6020-ENT
Home Office
GL Code: 6030-OFF
Employees submit once. Finance reviews with full context. Payroll reimburses automatically.
Eliminate the back-and-forth. Our multi-step approval workflow ensures the right people see the right claims, with all necessary receipts and policy checks visible inline.
- Draft → Submitted → Under Review → Approved → Paid lifecycle
- Line item detail: description, date, category, amount, receipt URL
- Multi-step review and approval workflow
- Reviewer sees GL mapping and policy limits inline
- Approved claims attached to payroll run for reimbursement
- Paid-at timestamp recorded for reconciliation
Reviewing Claim #EXP-4402
Marketing Offsite 2026
Reviewer Notes
Outstanding reimbursements. Spend by category. Payroll linkage. All visible.
Gain real-time visibility into your company's non-payroll spend. Use data-driven insights to manage budgets and identify cost-saving opportunities.
- Expense claims summary by employee and department
- Spend breakdown per category with receipt compliance rate
- Outstanding approved claims awaiting payment
- Expense vs payroll run linkage report
- Category-level GL export for accounting
Spend by Category (Monthly)
Finance Insights
Manage spend with precision.
Expense Claims Summary
Detailed view of all claims and their current status.
Spend by Category
Visual breakdown of where your company money is going.
Outstanding Reimbursements
Track what is owed to employees before the next run.
Expense vs Payroll
Reconcile expense payouts with payroll disbursements.
Expenses, simplified.
Ready to automate your expense process?
Join hundreds of companies that have ditched spreadsheets for OfficeBlink's integrated expense management.